Anytime you want to search for a note, use shortcut Ctrl+Q and type the descriptor that comes to mind.Once a week bring your Evernote “!Inbox” to zero by categorizing its contents with the appropriate tags and moving the notes to “My Notebook”.This is where you’re going to capture all your incoming notes Create two notebooks “ !Inbox ” and “ My Notebook ”.The great thing is that I just need to get one right – for it to show me the note that I’m looking for. I simply put the first tag that comes to mind into the search bar. The answer is a combination of topic, document type, project or entity. I just need to ask myself one question to retrieve any type of information: I think the beauty of the set-up lies in its simplicity. Why This System Works So Well and Using It If you want to deepen your understanding of tags and the workflow, this blog is a great resource. Here’s a limited screenshot of my tagging set-up. So it is better to create a new tag only for the projects or entities or topics that you are fairly confident will gather more than ten notes. Over time the number of tags under each descriptor (or context) will grow. Here are some examples of how I tag notes: To further structure the system and really set the descriptors apart, I have also assigned a special character to each: It is generally a one-liner that goes something like: The answer without fail contains one or all of the descriptors I have discussed above. So every time I create a note, I ask myself, It can be our GTD Workshops or our next Sufi Comic) Information I receive or create generally pertains to one of the several projects I am involved with at a particular point of time. Project (A Project is an endeavour that requires several steps to complete. DocType (Document Type – Photo, Meeting Notes, Email Draft, Video) Entity (The Person or Organization that has generated the information or will receive it) Topic (What is the piece of information about?) I’ve realized that all the information I receive or generate can be categorized in the context of four descriptors: ** My Notebook (this is where I put all the notes after I have put them through my tagging process) ** !Inbox (this is where all incoming notes are captured) I have deleted everything and now work with just two : I don’t need to have several Notebooks to serve my purpose. So I have come up with something that is simple and logical. And as a GTD® practitioner, that doesn’t appeal to me. But the more I need to think about a system, the more I am “holding in my head”. I could have gone with a very elaborate set-up. My External Brain: How the Evernote System Works I can retrieve and reference information from my laptop, my work PCs and my smartphones or tablets for heightened productivity. This kind of flexibility makes syncing very effective.
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